Our Senior Warden
Betty Peterson
Ice Fishing on
Torsey Lake

There will be no minutes of the Nov.18, 2003 Bishop's Committee meeting, as
we did not have a quorum for a meeting. The few members that were present
spent some time discussing a proposed budget for 2004.

The next meeting will be Tuesday, December 16th.

The Rt. Rev. Bishop Chilton Knudsen shown on a recent visit to St. Andrew's.

St. Andrew's Church
Bishop's Committee Minutes
Tuesday, August 12, 2003

Attendance: Present were Betty Peterson, Rev. Jean Austin, Barbara Miller, Anne Whatley, Heidi Hartz, Elaine Folsom, Gail Doughty, and Gail Butler.

Jean opened the meeting with a reflective reading.

Secretaries Report
Anne moved, Gail D. seconded to accept the minutes of the June 18, 2003 minutes as presented. The motion passed unanimously.

Treasurer's Report
Gail D. presented the June and July reports and the July YTD Budget Analysis. Elaine moved, Heidi seconded to accept the reports as presented. The motion passed unanimously.

We discussed the Fair proceeds and the idea of changing the process to be that funds raised from a "church" activity be allocated to the general fund of the church. The Women's Guild will discuss this at their September meeting.

Old Business
Sunday School Teachers - Jean has a list of six volunteers to teach Sunday School on a rotation basis team-teach.

New Business
Coffee Hour sign up - if no one has signed up for a Sunday coffee hour, there will be no coffee that Sunday.

Study Group- Carl Smith would like permission to organize a fall book discussion group. The committee gave it's blessing to this idea.

Church Ad Project - this will be discussed at the next meeting.

Parish Thank You Cards - Betty will be getting samples of cards to replace the currently used form letter that is sent to visitors.

The Notable's sent a $100 donation to the church to help defray the cost of winter heating, and requested to use the church for practices again this year. Anne moved, Elaine seconded that we allow the Notables to use the church for practice, Monday mornings September - March. The motion passed unanimously.

Jean will be on vacation 8/31 and 9/7; retired clergy will be taking the
services.

Jean will be contacting Jim Bowditch from the Diocese Office to come to the next Bishop's Committee meeting to talk about Stewardship and Planned Giving.

The next meeting will be held Thursday, September 18th.

Reminder the next Bishop's Committee meeting is Thursday, September 18th.

St. Andrew's Church
Bishops Committee Minutes
Thursday, May 22, 2003

Attendance: Present were Betty Peterson, Rev. Jean Austin, Anne Whatley, Elaine Folsom, Carl Smith, Ken Freye, Gail Butler, and Buzz Butler.

Jean started the evening meeting by leading us in an African Bible Study with a passage from Luke; 16.

Secretaries Report
Ken moved, Buzz seconded to accept the minutes of 4/24/03 as presented.
Motion passed unanimously.

Treasurer's Report
Betty presented the April report and the Year To Date analysis.
Ken moved, Anne seconded, to accept the report as presented. Motion passed unanimously.

The committee gave Gail Doughty the authority to select a candidate for the 2003 Winthrop High School scholarship.

Old Business
Camp Bishopwood - Zac Elwell and Cody Maitland will be attending Camp Bishopwood this summer. The committee agreed to split the $600 allocated to camperships between the two boys.

Memorial Garden - The committee discussed ideas for a Memorial Garden, Betty will get prices and submit them to the Memorial Fund Committee.

New Business
Memorial Fund Committee - Jean suggested that we form a committee to act as a steering committee to review ideas and requests. Jean will make an announcement in church and solicit volunteers.

Summer Ad in the KJ - The committee agreed that we should advertise in the Summer Worship Directory (June 26, 2003). Betty will also check with the Winthrop Advertiser about publishing our information.

Grant for 2004 - The committee agreed that is too soon to know our needs to apply for grant money.

Buzz shared with the committee a recent visit to St. Andrew's church in Millinocket.

Jean asked if any members of St. Andrew's have ever attended Cursillo?

We discussed using new/different hymnals. The Memorial Fund Committee would approve funds. Jean will get more information on this.

The Jubilee Center in Lewiston is appealing to churches for Out Reach funds.

The next meeting of the Bishop's Committee will be Wednesday, June 18, 2003.


Respectfully submitted,

Gail Butler, Clerk


Bishop Committee Minutes
Thursday, March 20, 2003


Attendance: Present were Betty, Buzz, Gail B., Anne, Gail D., Elaine, Carl,Ken, Heidi, Mary Helen Lawson, and Rev. Jean Austin.

Buzz led us in an Opening Prayer.

Secretaries Report
Carl moved, Buzz seconded to accept the minutes of 2/20/03 as presented. Approved unanimously.

Treasurer's Report
Gail D. presented the February report and a Year To Date actual report. Carl moved, Anne seconded to accept the reports as presented. Motion passed unanimously.

Old Business
Betty introduced the Rev. Jean Austin to the committee. Jean gave a short summary of her background to the committee and then the committee introduced themselves to Jean.
Note: Betty will send a letter of introduction to the entire membership of the church.

The committee then reviewed the final draft of the Letter of Agreement with Jean.
The total annual compensation for a one fifth time will be $12,644.00 (this includes compensation and benefits).

By consensus the committee agreed that the goals on the Letter of Agreement for St. Andrew's for the year 2003 would be:
1. Spread the Magic of St. Andrew's
2. Provide continuity of leadership
3. Study the healing process (services)
4. Set a direction for the Memorial Fund

Heidi moved, Ken seconded the following resolution:
Whereas, section 107 of the Internal Revenue Code permits ministers of the gospel to exclude from gross income a church designated allowance paid to them as part of their compensation, the Bishop's Committee of St. Andrew's
Episcopal Church of Readfield Maine affirms the following 'non accountable' clergy housing and utility allowances for the calendar year 2003 for the
following clergy who is compensated by the church exclusively for services as a minister of the gospel and for whom the church does not provide a parsonage:
Rev. Jean Austin - Annual allowance of $8914.
The motion passed unanimously.



New Business
Betty advised the committee that the Grant from the Diocese was approved in the amount of $3000.00.

Ken moved, Anne seconded that the 2003 budget be recalculated to include the new numbers for compensation in the Letter of Agreement with Rev. Austin. The motion passed unanimously.

Jean's first service will be Sunday, April 6th. The Women's Guild will host a reception for Jean immediately following the service.

Anne asked for help with the Sunday school for 2 Sundays in April. Buzz offered to assist.

The next meeting of the Bishop's Committee will be held Thursday, April 24th.

The meeting was adjourned at 9:15PM


Respectfully submitted,

Gail Butler, clerk




Bishop Committee Minutes
Thursday, February 20, 2003




Attendance: Present were; Betty, Anne, Elaine, Carl, Heidi, Gail B., Buzz,
Gail D.

Carl led us in an Opening Prayer.

Secretaries Report
Carl moved, Buzz seconded to accept the minutes of December 10, 2002, January
15, 2003, and the annual meeting minutes of January 19, 2003. Motion passed
unanimously.

Treasurer's Report
Gail D presented the January report and the year to date budget analysis.
Carl moved, Buzz seconded to accept the report as presented. Motion passed
unanimously.

New Business
Healing Service - Betty will talk to Rev. Gill about scheduling a healing
service.
Millinocket Appeal - The supply priest fee of $100 plus the loose collection
from the service of February 16th will be sent to the Bishop to aid in the
Millinocket Appeal.
Diocese Website - Reminder to everyone that the Diocese website is
WWW.diomaine.org.
Longfellow's Gift Certificate - The $200 Longfellow's Gift Certificate will
be truned over to the general flower fund.

Old Business
One-Third Time Priest in Charge - Betty talked to the Bishop when she was
here and was advised that the meeting to review the grant applications would
not be held until mid March. Buzz moved, Gail D. seconded to give Betty the
approval to move ahead with the letter of agreement with Rev. Austin. Motion
carried unanimously.
Outreach Donations - We approved to send $100 each to the following
organizations from our 2002 Outreach budget; Hospice Volunteers of Kennebec
Valley, Maine Council of Churches, Pastoral Care of Maine State Prison, Town
of Readfield, Readfield Fire Dept., Presiding Bishop's Fund, Union Meeting
House, Genesis Community Loan Fund, Episcopal Church Foundation, Mid-Maine
Homeless Shelter, Kennebec County Habitat for Humanity, Foundations for
Ministries, Camp KV for Kids, Winthrop Area YMCA, and the Bread of Life
Membership List - We are reviewing the membership list so that our Parochial
Reort will accurately represent our current membership.

Our next meeting will be held Thursday, March 20th.

The meeting was adjourned at 9:00 PM.




A special meeting of the Bishop's Committee was held last night, January 15,
2003.

Present were Betty, Anne, Buzz, Carl, Ken, Gail B., Barbara, Elaine, and Gail
D.

Carl led us in an opening prayer.

The purpose of the meeting was to finalize our 2003 budget. The committee
carefully reviewed the budget analysis for 2001 and 2002, and the proposed
budget for 2003.

Carl moved, Ken seconded; in order to meet the proposed 2003 budget and to
facilitate the hiring of a one-third time priest in charge the congregation
has responded by increasing their pledge amount by $6510, and we are prepared
to take $2500 from our savings or additional stewardship, we therefore
request that the Senior Warden apply to the Diocese for a $5000 grant for the
year 2003 to meet the proposed expenses. The motion passed unanimously.

We also finalized expenses for the year 2002. Ken moved, Anne seconded to
appropriate $1500 in the 2002 budget to Outreach. The motion passed
unanimously.

The next regular scheduled meeting will be held Tuesday, February 18, 2003.

The meeting adjourned at 9:15 PM.







> ST. ANDREW'S CHURCH
> BISHOP'S COMMITTEE MEETING
> TUESDAY, DECEMBER 10, 2002
>
> Attendance: Betty Peterson, Anne Whatley, Elaine Folsom, Jim Gill, Carl > Smith, Bill Sayres, Buzz Butler, Gail Butler, Sherry Rogers and Charlene > Maitland.
>
> Jim Gill led us in Opening Prayer.
>
> Secretaries Report
> Carl moved, Anne seconded to accept the minutes of 11/19/02. Motion passed > unanimously.
>
> Treasurer's Report
> Betty presented the November Treasurer's Report and the Year to Date Summary. > Buzz moved, Carl seconded to accept the report as presented. The motion > passed unanimously.
>
> Old Business
> Church Security - A lock has been installed on the Altar Guild cabinet, and > the back door has been resecured.
>
> Update on Stewardship - To date 20 families have pledged a total of $29,102 for 2003. This is approximately a $6,000 increase over 2002.
>
> Search Committee Update - Ken Freye, Chairman of the Search Committee was unable to attend the meeting. Betty presented in Ken's absence the unanimous
> recommendation of the Search Committee that we offer the position of One Third Time Priest In Charge position to the Rev. Jean Austin. Rev. Austin is currently an interim priest at St. Phillip's in Wiscasset. Rev. Austin is the only candidate that was presented by the Bishop's office for consideration, and she is not retired. The Search Committee visited St. Phillip's, attended a service conducted by Rev. Austin, and interviewed members of St. Phillip's. The Search Committee also contacted references, and personally interviewed Rev. Austin twice, and is fortunate to have read a years worth of Rev. Austin's sermons. Members of the Search Committee present (Sherry, Charlene and Gail) shared with the Bishop's Committee all of the positive reasons why they feel this recommendation is a unanimous decision of the committee. The committee feels we are fortunate to have this very qualified candidate to recommend, and believe this is a good fit for St. Andrew's.

Bill moved, Elaine seconded that the Bishop's Committee accept the recommendation of the Search Committee to offer the position of a One Third Time Priest in Charge to the Rev. Jean Austin. This is subject to the finalization of a one-year contract, which will include financials. The
motion was approved unanimously.

The next step will be that Betty will call Rev. Austin and advise of the committees motion and then will work out the contract details with the Bishop's office and Rev. Austin.

New Business
The Bishop's Committee approved the use of the building by the Readfield Cub Scouts on Wednesday evenings, Kevin Elwell is their leader.

Ben Doughty has placed a collection box for food donations to the Winthrop Food Bank in the Wilson room.

The membership list will be updated in January.

Christmas cards will be sent to summer parishioners of St. Andrew's.

The Annual Meeting will be held January 19, 2003.

The next Bishop's Committee meeting will be held January 14, 2003.

The meeting adjourned at 9:30 PM.

Please note there is an addition to the Bishop's Committee minutes; under New Business we discussed putting an advertisement in the Winthrop Advertiser. Some felt it was not necessary, but we need more information,costs,etc.).
Betty will get more information for the January meeting.




Congregation Priority Check List - March 2002



36 Responses to the survey:

A) What should we do for Clergy leadership? Choose One

1) We should share a full-time priest with another parish (3 votes)

2) We should hire a half time priest who would do services and some work
toward growth. (2 votes)

3) We should hire a priest for one-third time who would lead us in the work necessary for our growth and only take a turn once a month or so leading services along with the retired clergy group. (24 votes)

4) We should keep going with our present plan with the retired clergy. (7 votes)

B. If we hire a Priest-In-Charge, what skills should we look for?


A spiritual leader, a warm welcoming person with good preaching &
people skills. (Highest ranking avg. vote = 1.61)

Works well with retired clergy group (Ranked 2nd = avg. vote = 3.37)

Emphasis on Christian Education for children and adults. (Ranked 3rd avg. vote = 3.40)

Good administrative skills.
Business manager, who could lead fund raising programs for capital operating budget and help in making good decisions about our building needs. (Ranked 4th avg. vote = 3.51)

Works well with our emphasis on lay participation (Ranked 5th avg. vote = 4.22)

Focus on outreach (Ranked 6th avg. vote = 5.0)

Parish calling including calling on the sick. (Ranked 7th avg. vote = 5.44)





About our building. Choose one

I) Move to a new location (5 votes)

2) Expand our present building (3 votes)

3) Keep the same place for now but improve the parking lot and spruce up with a new rug etc. (20 votes)

4) Keep the same place but improve acoustics. (1 vote)

5) Keep the same place with no changes. (7 votes)