Minutes of the Meeting St. Andrew's Church
Annual Meeting
January 16, 2002
Sr. Warden Douglas Thornsjo called the meeting to order at 10:35 am.
The proposed slate for the 2002 Bishop's Committee was handed out to the
congregation as follows:
Sr. Warden Betty Petterson 2 year term
Jr. Warden Ken Frye 2 year term
Clerk Gail Butler appointed each year
Treasurer Gail Doughty elected each year
3 year lay member Anne Whatley
3 year lay member Carl Smith 2 years remaining of Ken Fryes term
3 year lay member Bill Sayres 1 year remaining
1 year lay member Elaine Folsom
1 year lay member Buzz Butler
Liaison to the Bishop and presiding Deacon Barbara Miller
Liaison to the Clergy Roger Smith
Hugh Costello moved to close nominations and to accept the slate as
presented. Dr. Stanley Painter seconded the motion, the motion passed
unanimously.
Doug then passed the leadership of the meeting to Jr. Warden Ken Frye.
Committee chairs presented the following annual reports:
Women's Guild - Anne Whately
Men's Club- Buzz Butler
Altar Guild - Elaine Folsom
Facilities/Building - Bob Folsom
Music - BillSayres
Bible Study - Bill Sayres
Lenton Study - Jim Gill
Deacon - Barbara Miller
Treasurer's Report - Gail Doughty
(Included Summary of Outreach, Year End Report for December, Budget Analysis
for 2001)
Stewardship - Ken Frye
A discussion was held about the funding of a Part Time Priest in Charge.
Please note that a copy of all these reports is on file with the clerk.
Roger Smith moved to delegate the election of Convention Representatives to
the Bishop's Committee. Seconded by Hugh Costello. Roger Smith called the
question, the motion passed unanimously.
Bill Sayres raised the question of the size of a flag to fly adjacent to our
church on the grounds of the Old Meeting House.
Hugh Costello moved that the size of the flag be a 4'x 6'. Buzz Butler
seconded the motion. The motion passed with one dissenting vote.
The meeting was adjourned at 11:45 am.
Respectfully Submitted
Gail Butler, clerk
Report of Committees: Budget Analysis 2001 ST. ANDREWS EPISCOPAL CHURCH
Read figures as (1) 2001 Budget, (2) 2001 Actual, (3) Over/Under
Cash-In
Carryover $1,000.00
Pledges $23,312.00 $22,808.00 ($504.00)
Plate Offerings 2500 4558.06 2058.06
Interest 100 67.93 -32.07
Total Cash-In $26,912.00 $27,433.99 $1,521.99
Designated Funds 991.27
Transfer In 2159.4
Total Cash-In & Non Budget Items $30,584.66
Cash-Out
Altar Supplies $100.00 $405.60 $305.60
Christian Education 500 645.55 $145.55
Diocese 5160 5160 $0.00
Electricity 500 845.12 $345.12
Insurance 700 594 ($106.00)
Leadership 8120 8050 ($70.00)
Major Improvements 232 1563.4 $1,331.40
Office Supplies 1000 965.23 ($34.77)
Oil 1500 1521.73 $21.73
Organist & Music 4500 4028.8 ($471.20)
Outreach 2500 3100 $600.00
Plowing & Sanding 400 440 $40.00
Postage 150 84.33 ($65.67)
Propane Gas 550 486.97 ($63.03)
Repairs/ Minor Impr 500 740.04 $240.04
Telephone 300 318.15 $18.15
Travel 100 0 ($100.00)
Workers' Comp 100 75 ($25.00)
Total Cash-Out $26,912.00 $29,023.92 $2,111.92
Designated Funds $2,112.14
Total Cash Out & Non Budget Items $31,136.06
Savings
Building Fund - Savings $2,321.60
Building Fund - KSB CD $10,860.74
Memorial Fund - Savings $462.75
Memorial Fund - KSB CD $9,913.83
Total Savings $23,558.92 Stewardship Committee Report January 2002
Dear Fellow Parishioners of St. Andrew's;
It is time to keep the wonderful experience of worship, service and fellowship that is St. Andrew's viable for another year by making your annual pledge of time, treasure, and talent. This year, in addition to allowing you to state your financial support and to quantify your pledge of time and talent, the Stewardship Campaign would like you to support funding a Priest-in-Charge. While obtaining a Priest-in-Charge is not a given, determining adequate financial support is a first step. Proposed budgets for 2002 and 2003 are included to show the estimated impact of a 1/3 position.
The gifts of time and talent, joyfully and enthusiastically given, are a large part of the sprit of St. Andrew's. Your commitment to supporting St. Andrew's both financially and through gifts of time and talent will allow St. Andrew's to be more effective in your ministry.
Our pledge campaign is a team effort to worship, to serve, to teach, to reach out effectively and to share
Christ's love. Please complete the attached pledge card and return it to my box at St. Andrew's by
January 27th, call me at 377-6082 if you have any questions.
Sincerely,
Ken Freye
St. Andrew's Episcopal Church
2002 Pledge Card
$ ______________ per week month year
I am willing to increase my pledge to $ _____________ to support a Priest-in-Charge
Envelopes needed: Yes No
Please fill in the number of times you can do or help with the following:
____Sunday School ____Ushering ____Chalice ____Church
Cleaning ____ Reading ____ Altar ____ Coffee Hour _____
Other ________________________________________________
Name __________________________________
Address ________________________________
Phone ________________________________
e-mail _______________________________
Signature ___________________________________
Projected 2002 Budget Without Priest-In-Charge Revenues:
Pledges $24,000.
Plate Offerings $4,000.
Designated Funds $500.
Interest $100.
Total $26,600.
Expenses:
Priests & Organist $12,820.
Diocese $5,160.
Christian Life/
Outreach $3,100.
Building & Utilities $4,450.
Office Supplies $1,150.
Major Improvements $1,420.
Designated Funds $500.
Total $26,600. Projected 2002 Budget With Priest-In-Charge (6 Months) Revenues:
Pledges $29,470.
Plate Offerings $4,000.
Designated Funds $500.
Interest $100.
Total $34,070.
Expenses:
Priests & Organist $18,290.
Diocese $5,160.
Christian Life/
Outreach $3,100.
Building & Utilities $4,450.
Office Supplies $1,150.
Major Improvements $1,420.
Designated Funds $500.
Total $34,070. Projected 2003 Budget With Priest-In-Charge (12 Months) Revenues
Pledges $34,940.
Other Revenue $4,600.
Total $39,540.
Expenses
Priests & Organist $23,760.
Other Expenses $15,780.
Total $39,540. St. Andrew's 2001 Outreach Giving St Andrew's 2001 Outreach
Big Brothers/Big Sisters $100.
Hospice Volunteers of Kennebec Valley $100.
Maine Council of Churches $100.
Episcopal Divinity School $100
Pastoral Care Dept at ME State Prison $100.
Town of Readfield $100.
Readfield Fire Department $100.
Presiding Bishop's Fund $100.
Union Meeting House $100.
Genesis Community Loan Fund $100.
Episcopal Church Foundations $100.
Mid-Maine Homeless Shelter $300.
Kennebec County Habitat for Humanity $100.
Foundations for Ministries $100.
Camp KV for Kids $100.
General Theological Seminary, NYC $100.
Berkeley Dininity School $100.
Winthrop Area YMCA $100.
Greenflre $100.
Bread of Life $300.
Leadership Discretionary Fund $50.
Winthrop High Scholarship $400.
Camp Bishopswood $250.
Total 2001 Outreach $3,100.
Deacon's Report for 2001 In this past year 2001 I have remained at St. Andrew's as the Deacon with the permission of the Rt. Rev. Andrew D. Smith of Connecticut and with the blessing of the RT. Rev. Chilton Knudsen, to whom I am responsible.
I have served the Eucharist most Sundays, some holy days, read the gospel, preparing the prayers of the people, setting the table, and giving the dismissal. There have been several instances when I have served with the Bishop which is a joy.
Throughout this past year I do believe that the parish as a whole has developed a broaderawareness what concerns there are outside the walls of the church. The food bamk with the graced person, Henri Silz, functions well and he is aware as are we of the further need for shelter and the means to take care of oneself when finances are slim. A number of people are involved in sharing who they are in their life of faith with others in many ways.
The children's involvement in the service is very important and with the loving guidance of Bob Folsom and Ann Whatley and all the church school teachers has moved ahead. Schedules have been made so that all children who are able may take part in candle lighting, bringing up the elements, and taking up the offering. Vestments will come some day when the time is ripe.
Home visits are being made by parishioners to people at home, in the nursing home and the hospital as needed. We have a low gear program of lay readers and chalice bearers that involves signing up when you wish on a master calendar. This works well with an occasional reminder. There is a need for chalice bearers and training is available for someone who desires to perform this valuable work. One person was trained this year and another will be this month.
Time spent with pastoral concerns has increased this year and I find myself being asked for a listening ear and spiritual guidance regularly. This is pleasing to me because it is meaningful to me and a needed piece of ministry when there is not a priest-in-charge.
I am a sometime resource person to the altar guild and provide assistance when asked. The Bishop's Committee meetings I attend although I have no vote as a clergy person. In this way I can keep current with the work in the church and bring concerns from the world to the church. I have served in other parishes in the name of St. Andrew's.
My work with Health Futures is occasional since the office is now in the RN's home. I transport people to appointments if needed. Along with John I have served as chaplain to interviewees at the Commission on Holy Orders twice in 2001. We also work as a team serving as consultants to parish search committees in the diocese.
In this year I have thought and prayed about my ministry at St. Andrew's and realize I am not truly true to my ordination vows and to my life as a retired person. My ministry for almost fourteen years was to those people living at home with life ending illness. I carried my faith in my work and tried to bring humor, hope, and compassion, and the love of God to all I cared for. I have been a hospice volunteer in Kennebec county for a year and a half and was recently asked to be on the board of directors of Hospice Volunteers of Kennebec County. I realize my time is stretched quite thin and my busyness does not model to you what being Christ's person in the world really means. I continue to struggle with this but my attendance at St. Andrew's may begin to change in 2002 as my new tasks unfold and I have a better idea what God would have me do. I ask for your prayers.
In Christ,
Barbara C. Miller, Deacon
Altar Guild Report January 13, 2002
Gail Butler, Clerk
St. Andrew's Episcopal Church
Readfield, Maine
RE: Annual report from the Altar Guild for 2001
The Altar Guild's membership is comprised of five women of the parish, namely, Anne Whatley, Betty Peterson, Joan Zerr, and Elaine Folsom. To add to these dedicated four is a fifth Altar Guild member, My ThienThornsjo, who has been supplying and arranging beautiful flowers and plants for the altar. My Thien displays a natural gift as well as love in her service at God's altar here at St. Andrew's. In her quiet way, she offers so much to our parish and has made many special friends here. We are very grateful for her generous gifts that come from her heart.
The Altar Guild's financial records are kept by our church treasurer, Gail Doughty. (Many thanks, Gail, for your help.) We make our own bread for communion consisting of water, yeast, honey, olive oil, salt, and whole wheat flour. (Just thought you would like to know what is in it.) Our second chalice, as well as the paten and lavabo bowl, have just been beautifully refinished by the CM Almy Company in Pittsfield. We have also purchased from them two brass candle lighters, altar candles, and purificators which were badly needed.
Gen Silz is our honorary member of the Altar Guild. Gen has given St. Andrews many years of devoted altar service. Many, many thanks, Gen.
We are always happy to have new members to cover the duties in the Altar Guild. Six or seven would be a good group to work with, with vacations and unexpected matters that can come up. Our parish is small and doesn't demand as much as a larger church would, and that is just fine with our members. We are serious about our duties and always strive to do our best.. .and we are still learning. So, if you are interested in becoming a member, come learn with us as we go along. Speak to any one of the Altar Guild members.
Sincerely,
Elaine Folsom
Women's Guild Report Highlights of Women's Guild
2001
May Turkey Pie Supper
August Fair
Christmas Fair
Several supper meetings with Guild members
Raw Faith informational meeting with Joanne and George McKay
Edna Smith talk about the Arabian Women
MAJOR GIVING:
1. $500.00
2. $600.00
3. $500.00
4. $ 64.22
Salvation Army
American Red Cross
Danielle Williams scholarship
Sponsored Readfield Library Christmas Tree
lighting
Looking ahead to 2002
January 29, Speaker from Family Violence Center. Plans for disbursement of Christmas Fair funds.
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