Bishop's Committee Meeting Cancelled
From: Gail Butler, Clerk
To: Bishops Committee
Date: 4/4/2002
The April 16th Bishops Committee meeting is being canceled. Both our Senior Warden and Junior Warden will be out of town as well as two other members of the committee.
After church this Sunday, April 7th, we would like to get a quorum of the committee together to review the bids for the church carpeting. This should only take a few minutes. Ken Frye will chair this impromptu meeting.
The May Bishops Committee meeting was scheduled for the same night as the Mens Club is going to the Sea Dogs game, May 21 st. So, I will be in touch with the Bishops office to see if there is a date that the Bishop can join us in May. I will get back to you on that date.
BISHOPS COMMITTEE MINUTES
TUESDAY, MARCH 19, 2002
Attendance; Betty Petterson, Gail Butler, Anne Whatley, Elaine Folsom, Bill Sayres, Carl Smith, Mary Helne Lawson, Gail Doughty, Ken Frye,
Carl Smith led us in an Opening Prayer.
Acceptance of Minutes
Bill moved, Elaine seconded to accept the minutes as corrected for 2/1/9/02.
Passed unanimously.
Treasurers Report
Carl moved and Bill seconded to accept the Treasurers Report as presented.
Passed unanimously. Reminder; a copy of the report is posted in the Wilson room at church.
Old Business
Betty presented the results of the survey of the congregation. 36 members of the congregation responded. A copy has been distributed to the entire congregation.
PLEASE NOTE: check your church mailbox for a copy of the survey results. Carl moved, Ken seconded that the Bishops Committee having listened to the congregation has decided to proceed with the calling of a one-third-time priest.
Vote; 5-yes, 2-no
Bill moved, Ken seconded: The Senior Warden is instructed to discuss the
survey with the Bishop, and the Bishops Committee respond to the congregation by engaging in a fund raising campaign, the purpose of which is to raise the funds for the cost of a one-third time priest, and that the decision to proceed with the hiring can be made at any time during the campaign. Vote; 6-yes, 1-no
New Business
1. The committee approved the request of Don Fowler to borrow the brass
crucifix for a few days in April.
2. The committee agreed that past and original members of St. Andrews be
included in the flower memorial list.
3. Delegates to the Convention; we need to line up 2 delegates and 2
alternates, the Sr. and Jr. Warden will talk to prospective candidates, and
bring this back to the full committee.
4. Ken moved, Bill seconded to appropriate $199 for Christian Education for
the purchase of new teaching materials. Approved unanimously.
5. Camp Scholarships; Six young people have expressed an interest in
attending summer camp (Ben, Zac, Cody, Julia. Sarah, and Mark). The Mens
Club has voted to fund Ben and Zac, the Womens Guild has voted to fund Sarah
and Mark. Ken moved, Bill seconded that the Bishops Committee fund one week
at Camp Bishopwood for Cody and Julia. Approved unanimously.
6. Help is needed for rides for Suzanna; Carl will write a note to the congregation to distribute via e-mail.
7. Bids for paving the parking lot were reviewed. Anne moved, Elaine seconded, that we pave the parking lot and award the contract to William Rourke Construction, Inc. Approved unanimously.
8. We discussed the establishment of a Memorial Garden after the installation of the parking lot.
9. The topic of a new rug for the church was tabled because the estimate was done for the wrong church (St. Andrews Catholic Church in Augusta).
The meeting was adjourned at 9:15 PM.
Respectfully Submitted,
Gail Butler, Clerk
Congregation Priority Check List - March 2002
36 Responses to the survey:
A) What should we do for Clergy leadership? Choose One
1) We should share a full-time priest with another parish (3 votes)
2) We should hire a half time priest who would do services and some work
toward growth. (2 votes)
3) We should hire a priest for one-third time who would lead us in the work necessary for our growth and only take a turn once a month or so leading services along with the retired clergy group. (24 votes)
4) We should keep going with our present plan with the retired clergy. (7 votes)
B. If we hire a Priest-In-Charge, what skills should we look for?
A spiritual leader, a warm welcoming person with good preaching &
people skills. (Highest ranking avg. vote = 1.61)
Works well with retired clergy group (Ranked 2nd = avg. vote = 3.37)
Emphasis on Christian Education for children and adults. (Ranked 3rd avg. vote = 3.40)
Good administrative skills.
Business manager, who could lead fund raising programs for capital operating budget and help in making good decisions about our building needs. (Ranked 4th avg. vote = 3.51)
Works well with our emphasis on lay participation (Ranked 5th avg. vote = 4.22)
Focus on outreach (Ranked 6th avg. vote = 5.0)
Parish calling including calling on the sick. (Ranked 7th avg. vote = 5.44)
About our building. Choose one
I) Move to a new location (5 votes)
2) Expand our present building (3 votes)
3) Keep the same place for now but improve the parking lot and spruce up with a new rug etc. (20 votes)
4) Keep the same place but improve acoustics. (1 vote)
5) Keep the same place with no changes. (7 votes)
Minutes of Bishop's Committee
Meeting of Tuesday, March 19, 2002
Attendance; Betty Petterson, Gail Butler, Anne Whatley, Elaine Folsom, Bill
Sayres, Carl Smith, Mary Helne Lawson, Gail Doughty, Ken Frye,
Carl Smith led us in an Opening Prayer.
Acceptance of Minutes
Bill moved, Elaine seconded to accept the minutes as corrected for 2/1/9/02.
Passed unanimously.
Treasurer's Report
Carl moved and Bill seconded to accept the Treasurer's Report as presented.
Passed unanimously. Reminder; a copy of the report is posted in the Wilson
room at church.
Old Business
Betty presented the results of the survey of the congregation. 36 members of
the congregation responded. A copy has been distributed to the entire
congregation.
PLEASE NOTE: check your church mailbox for a copy of the survey results.
Carl moved, Ken seconded that the Bishop's Committee having listened to the
congregation has decided to proceed with the calling of a one-third-time
priest.
Vote; 5-yes, 2-no
Bill moved, Ken seconded; The Senior Warden is instructed to discuss the
survey with the Bishop, and the Bishop's Committee respond to the
congregation by engaging in a fund raising campaign, the purpose of which is
to raise the funds for the cost of a one-third time priest, and that the
decision to proceed with the hiring can be made at any time during the
campaign. Vote; 6-yes, 1-no
New Business
1. The committee approved the request of Don Fowler to borrow the brass
crucifix for a few days in April.
2. The committee agreed that past and original members of St. Andrew's be
included in the flower memorial list.
3. Delegates to the Convention; we need to line up 2 delegates and 2
alternates, the Sr. and Jr. Warden will talk to prospective candidates, and
bring this back to the full committee.
4. Ken moved, Bill seconded to appropriate $199 for Christian Education for
the purchase of new teaching materials. Approved unanimously.
5. Camp Scholarships; Six young people have expressed an interest in
attending summer camp (Ben, Zac, Cody, Julia, Sarah, and Mark). The Men's
Club has voted to fund Ben and Zac, the Women's Guild has voted to fund Sarah
and Mark. Ken moved, Bill seconded that the Bishop's Committee fund one week
at Camp Bishopwood for Cody and Julia. Approved unanimously.
6. Help is needed for rides for Suzanna; Carl will write a note to the
congregation to distribute via e-mail.
7. Bids for paving the parking lot were reviewed. Anne moved, Elaine
seconded, that we pave the parking lot and award the contract to William
Rourke Construction, Inc. Approved unanimously.
8. We discussed the establishment of a Memorial Garden after the
installation of the parking lot.
9. The topic of a new rug for the church was tabled because the estimate was
done for the wrong church (St. Andrew's Catholic Church in Augusta).
The meeting was adjourned at 9:15 PM.
Respectfully Submitted,
Gail Butler, clerk
Minutes of the Bishop's Committee
Tuesday, February 19, 2002
Attendance: Betty Peterson, Gail Butler, Mary Helen Lawson, Carl Smith,
Roger Smith, Edna Smith, Elaine Folsom, Anne Whatley, Bob Fuller, Joan and
Carl Zerr, Jim Gill, Bishop Knudson.
Jim Gill led us in an opening prayer.
Acceptance of Minutes Anne moved, Buzz seconded to accept the minutes of
1/16/02 as presented. Passed unanimously.
Treasurer's Report
Carl moved, Elaine seconded to accept the Treasurer's report as presented.
Passed unanimously.
Old Business
Heidi and Jerry Hartz have volunteered to coordinate the flowers for the
alter.
Carl Smith presented a proposal for a Short Term Study Group; "Practicing our
Faith". Anne moved, Elaine seconded that we accept Carl's proposal. Passed
unanimously.
New Business
Anne moved, Elaine seconded that Carl, Buzz, Mary Helen, and Betty be
nominated and trained to be chalice bearers. Passed unanimously. Roger will
coordinate the training.
Betty had received a letter from the Bishop regarding a meeting for small
congregations on March 2nd at St. Patrick's in Brewer from 11:30-2:00 to
"study and make recommendations as to the way in which the Diocese of Maine
raises revenue". Anyone interested in attending should see Betty.
Camp Bishopwood - The Men and Women's clubs have offered to fund camperships
to camp Bishoopwood. Carl moved, Anne seconded that the Bishops Committee
provide additional funds if necessary to youngsters interested in attending.
Passed unanimously
High School Scholarships - it was noted that the Men's Club will have funds
this year to fund a scholarship.
Carl moved, Buzz seconded to send $150 to fund the Covenant House student
request submitted by Henri. Passed unanimously
Volunteer sign ups - Need to make announcements re; Suzanna, The Food Bank,
and Bible Study.
Return to Old Business
Congregation's response to a Priest in Charge - See report distributed on
2/17 for congregation details, 13 members gave input to Carl. Carl led a
discussion with the Bishop on the input from the congregation. The Bishop's
response was; maybe not right now, but the question does not go away. A
priest in charge helps with the connection to the community and ecumenical
connecting. People do come to the Bishop and say, "Have you got something
different for me to do?"
Betty, Carl, Mary Helen, and Edna volunteered to facilitate a process for the
entire congregation to have more input in to the job description for a Priest
In Charge.
Facilities Committee - Bob Fuller reported that given that any new building
project would be a minimum of five years down the road; the Facilities
Committee is recommending that the rug be replaced and the parking lot be
paved. The Bishop's response was that a building project was down the road
enough for this to be a feasible option. Betty asked Bob to get estimates
for paving and carpeting to be presented to the Bishop's Committee.
The Bishop dismissed us with a closing prayer. The meeting was adjourned at
8:55 PM.
The next meeting is Tuesday, March 19th.
Minutes of Bishop's Committee of January 16, 2001 ST. ANDREW'S CHURCH
Attendance: Members present were; Betty Peterson, Anne Whatley, Elaine
Folsom, Ken Frye, Barbara Miller, Carl Smith, Buzz Butler, Gail Doughty, Gail
Butler.
We began the meeting with an opening prayer lead by Barbara Miller.
Betty welcomed new members and reviewed everyone's term of office as follows:
Sr. Warden Betty Petterson 2 year term
Jr. Warden Ken Frye 2 year term
Clerk Gail Butler appointed each year
Treasurer Gail Doughty elected each year
3 year lay member Anne Whatley
3 year lay member Carl Smith 2 years remaining of Ken Fryes term
3 year lay member Bill Sayres 1 year remaining
1 year lay member Elaine Folsom
1 year lay member Buzz Butler
Liaison to the Bishop and presiding Deacon Barbara Miller
Liaison to the Clergy Roger Smith
Acceptance of Minutes
Carl made a motion, seconded by Bill to accept the minutes of Dec. 18, 2001
as submitted. Motion carried unanimously.
Buzz made a motion, seconded by Anne to accept the minutes of the annual
meeting, Jan. 13, 2002 as presented. Motion carried unanimously.
Treasurer's Report
Gail D. presented the December Treasurer's report, and the Year End (2001)
budget analysis. Carl moved, Anne seconded to accept the reports as
submitted. Motion carried unanimously.
Note: A copy of the reports is posted on the church bulletin board.
Old Business
As a point of information Betty noted that the church insurance was NOT
changed to a new carrier. Upon further checking it was discovered that the
Diocese of Maine has an agreement with the Providence Insurance Program, and
we will stay with them as our carrier.
Lenten Study - The Lenten Study program will be on Islam and will be lead by
Roger and Edna. The program will begin on Ash Wednesday, Feb. 13, 2002.
Legal Services for the Elderly was discussed as a possible recipient for the
Outreach Program this year.
New Business
Ken made a motion, seconded by Bill that we recognize Doug's contribution as
Sr. Warden commensurate with what we have done in the past. The motion
carried unanimously.
We discussed the need for flowers for the altar. Buzz volunteered to check
in to resources for this.
Spirit of America Volunteers Recognition has contacted Betty; she will talk
to the organizer and submit a name from our church.
Lenten Calendar - Betty shared a copy of a great Lenten Calendar, Buzz will
make copies and have them available to the parishioners.
A thank you note was read from Camp Bishopwood.
Carl Smith introduced the idea of having an evening book study group. We
discussed this as a good idea for Spring/Summer.
Bill reviewed information and ideas for the newsletter.
In reference to the Facilities Committee; Bill suggested that we be thinking
of things that we can do in our present location to enhance the facility.
Barbara noted that we need a small ramp to aid in the access of a wheelchair
at the doorway, and we need a handicap handrail installed in the bathroom.
Elaine will mention this to Bob.
Carl Smith is gathering ideas for a job description for a Priest in Charge.
We all agreed to give input via e-mail and also asked that he include the
rotational priests in this input. We will be discussing this with the bishop
at our next meeting.
The next meeting is scheduled for Tuesday, February 19th at 7:00.
Please note: the Bishop will be in attendance at this meetiing.
The meeting was adjourned at 9:20 pm.
Respectfully submitted,
Gail Butler, clerk
|
